Bilingual Senior Administrative Assistant (Ottawa or Montreal)

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. We have flexibility, in how, when, and where we work, within the boundaries of the business needs and the nature of your role. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a contract employee:

• Accrued vacation.
• Annual individual performance bonus.
• Group insurance coverage to support your well-being from day one.
• Support torwards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role 
Join the Corporate Administrative Support Team in the role of Bilingual Senior Administrative Assistant. In this role, you will provide administrative support, coordination, and prioritization of day-to-day operational requirements to senior management level offices.  As first point of contact, you will establish effective communication links between all sectors, liaising with various levels of leadership and staff.  Your skills and passion for building new relationships, being organized, and communicating efficiently will enable you to provide administrative support to senior management level offices.  
 
This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.   
 
This is a temporary position of a duration of 24 months.

What you’ll do:

• Participate in daily sessions with senior leaders, ensuring effective information flow and coordination. 
• Monitor assignments to and from senior leaders, ensuring timely completion. 
• Manage calendars proactively, adjusting priorities and flagging urgent issues. 
• Schedule meetings, organizes logistics, and arrange travel for internal and external events. 
• Prepare meeting agendas, take notes, and monitor key priority files and deliverables. 
• Review and analyze incoming material, conduct research, and prepares documents, including proofreading and formatting. 
• Monitor and report on budget; manage general administrative financial tasks such as: procurement requests, expense reports and preparation of monthly web disclosures, payment requisitions, preparation of quarterly journal vouchers and accruals. 

   
What you should have:

• A Post-secondary education/certificate for an administrative/executive assistant or in office management.
• A minimum of one (1) year of experience supporting senior management. 
• Excellent interpersonal, oral, and written communication skills. 
• Strong attention to detail and high accuracy. 
• Excellent time management and organizational skills and an ability to prioritize in a fast-paced environment. 
• Proven analytical and problem-solving skills. 
• Bilingual in French and English. 

 
It would be great if you also had:

• Knowledge of CMHC’s business, mandate and objectives.   
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures.  
• Advanced knowledge of Microsoft Office and web-based applications (Word, Excel, PowerPoint, MS Teams) and experience maintaining access and control of SharePoint document management systems.  

 
Posting closing date : Note, the competition will remain active until filled.

Our commitment to diversity, equity, and inclusion 

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

Learn more about our commitment to diversity and inclusion 

What happens after you apply 

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process.  If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!