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At CMHC, we trust you to get the job done. Since January 2019, we’ve shifted from managing people to managing work. Each employee is 100% autonomous and accountable. You can choose where you need to be and when you need to be there to meet your objectives. You’re in control of your time and are trusted to make the right decisions.

Bilingual Executive Assistant (Position can be based anywhere in Canada)

 
Help make a difference for Canadians. CMHC’s aspiration is that by 2030, everyone in Canada has a home that they can afford and that meets their needs. All of our programs and activities support this singular goal.
 

Be part of an inclusive workplace. Diversity and Inclusion guides everything we do at CMHC. We’re taking concrete actions to eradicate racism and advance equity within CMHC and the housing system.

 

 
 

Join the Corporate Administrative Support Team, where we strive to provide professional administrative support services to Senior Management, enabling sectors to focus on achieving our 2030 Aspiration. You will provide administrative support, coordination and prioritization of day-to-day operational requirements primarily to the Sector of the Office of the President and/or senior management level offices, as required.  In this role, you will act as the first point of contact and establish communication links between all sectors and with various levels of leadership and staff. You will provide timely, consistent, and effective delivery of information and assignments to and from senior management level offices. 

 

This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.  
 
Responsibilities:  
 
•    Participates in daily sessions with senior leaders, keeping abreast of issues and priorities to ensure effective information flow management. 
•    Monitors assignments given by or on behalf of senior leaders and ensures control and timely completion.  
•    Manages the appointment calendar and adjusts priorities to meet changing demands; flags issues requiring immediate action or attention. 
•    Organizes logistics requirements, including travel arrangements for internal and external meetings, events and training.  
•    Prepares meeting agendas and material, attend management team meetings, takes note of follow-up action items and monitors status of key priority files and deliverables. 
•    Plans and coordinates general administrative support services, including: Facilities and IT support; translation requests, database/file management; supplies management. 
•    Reviews and analyses incoming material for relevant issues, conducting research as required; assimilates and correlates information; anticipates and prepares materials and documents, including proofreading and formatting of power point presentation, reports, drafting correspondence and other communication products.  
•    Maintains sectors and divisions SharePoint sites, microsites, MS Teams channels, shared mailboxes and distributions lists.  
•    Monitors and reports on budget; manage general administrative financial tasks such as: procurement requests, expense reports and preparation of monthly web disclosures, payment requisitions, preparation of quarterly journal vouchers and accruals. 
•    Provides expertise and guidance regarding administrative policies, processes and procedures.                                                   
 
Minimum Qualifications: 
 
•    College diploma or certificate in office administration or office management.  
•    Minimum one year of experience as an executive/administrative assistant to senior management. 
•    Excellent interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity, discretion) and effective oral and written communication skills  
•    Ability to build and maintain effective working relationships with all levels of management and staff throughout the corporation and external high-profile stakeholders. 
•    Strong attention to detail and high level of accuracy. 
•    Excellent time management and organizational skills.  
•    Ability to work in a fast-paced environment, to manage multiple demands that are often urgent in nature, and to prioritize multiple competing priorities. 
•    Proven ability to analyze and problem-solving skills. 
•    Advanced knowledge of Microsoft Office and web-based applications (Word, Excel, PowerPoint, MS Teams) and experience maintaining access and control of SharePoint document management systems. 
•    Bilingualism (French and English). 

 

Preferred Qualifications: 


•    Knowledge of CMHC’s business, mandate and objectives.  
•    Knowledge of Finance, Procurement and other administrative processes, policies and procedures.   

 

Posting closing date: Note, the competition may remain active until filled.

 

 

IMPORTANT NOTICE – MANDATORY COVID-19 VACCINATION REQUIREMENTS

 

CMHC has implemented vaccination requirements to align with Government of Canada mandatory vaccination measures for the federal public service.

 

Vaccination against COVID-19 is mandatory for all CMHC employees, regardless of place of work (teleworking, working remotely or working on-site). CMHC’s vaccination measures, as updated from time to time, are a term and condition of employment.

 

CMHC requires all new employees to be fully vaccinated as a condition of employment. If you are the selected candidate, your vaccination status will be verified by an authorized CMHC third party as part of the offer process. If you wish to request an exemption from CMHC’s vaccination requirements on valid human rights-based grounds, you must do so at the offer stage as part of the recruitment process and be approved for an exemption before any offer of employment can be issued.

 

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our aspiration.

 

We are committed to employment equity and actively encourage applications from women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions. We also welcome applications from non-Canadians who are eligible to work in Canada.

 

We sincerely thank all candidates for their interest, however, please note that only applicants selected for further consideration will be contacted. If selected for an interview or testing, please advise us if you require an accommodation.

 

Job Requisition ID: 7684  

Language Designation: Bilingual 

Language Skill Levels (Read/Write/Speak): CBC 

Minimum Base Salary: 49528.17 

Travel Requirement: Travel not required 

Office Location: Toronto (ON)

Other Location(s):