Bilingual Administrative Assistant

About CMHC

The work you do and the work we do together matters. We come to work every day with a common purpose: to contribute to a well-functioning housing system.

At CMHC, we hold ourselves accountable for our results and support our colleagues in their achievements. We thrive on collaboration, connecting across CMHC and involving the right people to get our work done. Our leadership style is guided by trust, where our leaders favour an adaptive approach based on the needs of their teams.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s the comprehensive and generous benefits you get when you’re a contract employee:

• Accrued vacation.
• Annual individual performance bonus.
• Support towards your personal and professional growth with training, mentorship and more.
• An inclusive workplace culture and environment.

About the role
Join the Corporate Administrative Support team, in the Bilingual Administrative Assistant position. In this role, you will provide high-quality administrative services to Senior Management and Directors, contributing to efficient workflows, effective communication, and smooth daily office operations across the organization.
This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.

This is a temporary position of a duration of 13 months.

What you’ll do:

• Coordinate requests for facilities, IT support, translation, office supplies, and new employee onboarding activities.
• Manage calendars, emails and appointments; respond to routine inquiries; and organize meetings and related logistics.
• Prepare meeting agendas, attend management team meetings, take notes of follow-up items, and monitor status of deliverables.
• Arrange travel, accommodations, itineraries, and prepare related expense claims.
• Manage general administrative financial tasks such as procurement requests, expense reports, invoice payment requisitions, preparation of quarterly journal vouchers and accruals.
• Prepare, proofread, and format presentations, reports, and correspondence.

• Maintain records and document repositories (e.g., SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists ) and support workflow management.   

What you should have:

• A high school diploma with at least 1-year of experience in an administrative environment.
• Strong attention to detail and a high level of accuracy.
• Excellent organizational skills, with the ability to work in a fast-paced environment and prioritize multiple competing assignments.
• Effective oral and written communication skills.
• Strong interpersonal skills, including tact, judgment, professionalism, and discretion.
• Bilingualism (English and French) is required.

It would be great if you also had: 

• A College diploma or certificate in office administration or office management.
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures.
• Advanced knowledge of Microsoft Office and web-based applications (Word, Excel, PowerPoint, MS Teams) and experience maintaining access and control of SharePoint document management systems.

Posting closing date: Note, the competition will remain active until filled. 

Our commitment to diversity, equity, and inclusion 

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

Learn more about our commitment to diversity and inclusion 

What happens after you apply 

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process.  If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!