Bilingual Administrative Assistant (Anywhere in Canada)

Join the Corporate Administrative Support Team in the role of Bilingual Administrative Assistant. You will act as the first point of contact and establish communication links between all sectors and with various levels of leadership and staff.  
 
This position offers an excellent opportunity to learn about all sectors within CMHC, forge and maintain relationships both internally and externally, and share knowledge and best practices.   
  
Responsibilities:  
 

• Schedules conference calls, prepares meeting material and agendas, attends management team meetings, takes note of follow-up action items and monitors status of deliverables. 
• Manages senior management’s calendar, monitors inboxes and flags issues requiring immediate action or attention. 
• Anticipates and prepares materials and documents, including proofreading and formatting of PowerPoint presentations, reports, tables, charts. Drafting correspondence and other communication products.   
• Organizes logistics requirements, including travel arrangements for internal and external meetings, events and training.   
• Retains key knowledge and information in line with corporate record management practices and security requirements. 
• Supports new hires by organizing onboarding and orientation materials.  
• Provides budget administration services including support pertaining to travel and expense claims, procurement requests, processing invoices, maintaining operating budgets, updating financial signing authorities. 
• Supports computer software and system utilization, providing advice and guidance to the client/team in the application of basic software applications. 
• Maintains divisional SharePoint sites, microsites, MS Teams channels, shared mailboxes and distribution lists.   
• Provides expertise and guidance regarding administrative policies, processes and procedures.  

 
Minimum Qualifications: 
 

• High School diploma with experience in an administrative environment. 
• Strong interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity) and effective oral and written communication skills. 
• Ability to build and maintain effective relationships with all levels of management and staff throughout the corporation. 
• Strong attention to detail and high level of accuracy. 
• Organizational skills, the ability to work in a fast-paced environment and to prioritize multiple competing assignments. 
• Advanced knowledge of Microsoft Office Word, Excel, and PowerPoint. 
• Bilingualism (French and English).

Preferred Qualifications: 
 

• College diploma or certificate in office administration or office management.
• Knowledge of Finance, Procurement and other administrative processes, policies and procedures.

Posting closing date: Note, the competition will remain active until filled.

IMPORTANT NOTICE – COVID-19 MEASURES

On June 14, 2022, the Government of Canada announced that as of June 20, 2022, it will suspend vaccination requirements for federal government employees.  This decision followed a review of the current public health situation, including the evolution of the virus and vaccination rates in Canada. As a result, and consistent with the Government of Canada decision, CMHC has suspended its Vaccination Policy, effective June 20, 2022.  

As a result, at this time, CMHC does not require employees to be fully vaccinated as a condition of employment.  CMHC will continue to monitor the public health situation and may at any time make adjustments and adopt or reintroduce measures, including mandatory vaccination, attestation and verification requirements. Any such vaccination measures, as updated from time to time, shall form a term and condition of your employment at CMHC.