Clerk, Administrative Services (Halifax)

About CMHC

At CMHC, the work you do and the work we do together matters. We come to work every day with a common purpose: to realize a future where everyone in Canada has a home that they can afford and meets their needs.

Our people are second to none. We lean in with courage, band together as a community and try new things to make a lasting impact on housing from coast to coast to coast.

Join us and be part of a team that's committed to making a real difference and be part of something meaningful.

What’s in it for you

We’ve got the purpose, the people and the perks you need for a fulfilling career. Here’s what you get when you’re a contract employee:

• 3 weeks of accrued vacation
• Annual individual performance bonus
• Support in your personal and professional growth with training, mentorship and more – because when you thrive, we thrive
• An inclusive workplace culture and environment with Employee Resource Groups and more
• A hybrid work model that lets you balance working from home and nurturing in-person connections by coming into your region’s office at a minimum of 4 times a month.

About the role
Join CMHC’s Facilities Management Team in the Clerk, Administrative Services position. In this role, you will perform administrative duties, deliver a full range of administrative and/or client services to support efficient delivery of building services, security for corporate spaces and quality administrative services in a timely, cost-effective and solution-oriented manner.

This is a temporary position of a duration of 12 months.
 
What you’ll do:

• Provide office administration, coordinate building services, assist in Health and Safety issues, provide security services to internal and external clients, and effectively answer a wide range of questions and requests via a variety of communication mechanisms.
• Provide organizational support such as scheduling restricted meeting rooms, mail, courier and Iron Mountain services.
• Monitor day-to-day activities, identifying and shifting priorities as required for individual or group projects. Anticipate, plan and undertake support services to ensure ongoing task, project and operational requirements are efficiently and effectively completed to provide seamless support to clients.
• Prepare and update inventory reports within the team. Conduct preliminary research and analysis of supplies and services of a procurement nature and provide recommendations, as required. Ensure all furniture, equipment and supplies are procured, maintained and returned in accordance with corporate policy.
• Manage a range of office services including requests from the Facility Management Portal and assists in coordinating office moves.
• Support new hires by organizing orientation materials, office space, telephone and IT set-up, parking and building passes. Provide standard guidance and support to colleagues through training/coaching in own area.
• Liaise with IT and Administrative Services (N.O.) to ensure functional workspaces and equipment and supports the roll out of IT enhancements and assist in providing training as appropriate.

What you should have:

• Post-secondary education or certificate in office administration or office management.
• Experience can be acquired through the studies, work experience or volunteer activities.
• Proven interpersonal skills (tact, judgment, diplomacy, professionalism, political sensitivity) and the ability to communicate effectively.
• Working knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Organizational skills and the ability to juggle multiple priorities concurrently.

Posting closing date: Note, the competition will remain active until filled.
 

Our commitment to diversity, equity, and inclusion 

We’re committed to employment equity and encourage women, Indigenous Peoples, persons with disabilities, veterans and persons of all races, ethnicities, religions, abilities, sexual orientations, and gender identities and expressions to apply. We also welcome applications from non-Canadians who are eligible to work in Canada.

CMHC is an inclusive workplace where diversity of thought – and of people – are recognized, valued, and considered essential to achieving our mission.

Learn more about our commitment to diversity and inclusion 

What happens after you apply 

We know that applying for a new job can be both exciting and daunting, and we appreciate your effort. Learn more about our hiring process.  If you are selected for an interview or testing, please advise us if you require an accommodation.

If you applied before and you were not successful don’t worry – we're always posting new positions, so don’t hesitate to give it another shot. We’re excited to see what you bring to the table this time around!